Is it ok to contact hiring manager directly before interview?

Calling the shots

Contacting the hiring manager directly before an interview can serve as a strategic move to solidify your candidacy and demonstrate your proactive approach to the application process. While it's generally acceptable, it's essential to approach such communication thoughtfully and professionally.

Building a positive rapport with the hiring manager prior to the interview can help you stand out from other candidates and showcase your enthusiasm for the role. However, it's crucial to strike the right balance and avoid appearing overly eager or intrusive. With careful consideration and proper etiquette, reaching out to the hiring manager can be a valuable opportunity to clarify any questions, confirm details, and leave a favourable impression before the interview.

Here are some considerations when contacting a hiring manager before an interview:


Ensure you have a valid reason for contacting them. It could be to confirm the time and location of the interview, inquire about the dress code, or request clarification on any aspect of the role or interview process.


If you choose to reach out, do so at an appropriate time. Avoid contacting them too far in advance, as they may still be finalising details. Similarly, reaching out too close to the interview might come across as too eager or last-minute.


Maintain a professional tone in your communication. Keep your message concise, polite, and free from grammatical errors.

Respect their time

Remember that the hiring manager is likely busy, so be mindful not to bombard them with unnecessary questions or requests.

Use the right channel

If you've been communicating via email, continue to use that channel. If you haven't been given any contact information, you might want to consider reaching out through LinkedIn or finding the contact details on the company's website.


Before reaching out, take the time to research the company and the role thoroughly. This demonstrates your genuine interest and initiative. If you have specific questions that aren't addressed on the company's website or in the job description, it's appropriate to ask the hiring manager for clarification.

Customise your message

Tailor your communication to the individual and the situation. Mention any previous interactions you've had with them or specific aspects of the job that piqued your interest. Personalising your message shows that you've invested time and effort into the application process.

Express gratitude

If the hiring manager has already provided you with information or assistance, be sure to express your gratitude. A simple "thank you" goes a long way in fostering a positive impression.

Double-check your message

Before hitting send, review your message carefully to ensure it's clear, concise, and error-free. Pay attention to details such as spelling, grammar, and formatting. You want to present yourself as professional and polished.

Be prepared for a response

Anticipate that the hiring manager may reply to your message, so be ready to engage in further communication if necessary. Stay accessible and responsive to their inquiries or requests.

Follow any instructions provided

If the job posting or previous correspondence from the company included specific instructions regarding communication with the hiring manager, make sure to follow them. Ignoring instructions could reflect negatively on your candidacy.

In conclusion, reaching out to the hiring manager before an interview can be a beneficial step in your job application journey. It allows you to demonstrate your professionalism, enthusiasm, and attention to detail. By following the guidelines outlined above, you can ensure that your communication is well-received and contributes positively to your candidacy.

Remember to approach each interaction with respect for the hiring manager's time and responsibilities while also showcasing your genuine interest in the opportunity. With thoughtful communication and preparation, contacting the hiring manager before an interview can help you navigate the process with confidence and increase your chances of success.

Is it ok to contact hiring manager directly before interview?

Are you looking for a job?

Are you looking for a job?

Now that you know whether it is ok to contact a hiring manager directly before an interview, you should take a moment to check our current vacancies page.

At 11 Recruitment, we have a range of white-collar temp and perm jobs available. We're always on the lookout for top talent to place with our clients, so we encourage you to apply for any positions that are of interest.

If none of our current vacancies are right for you, you should register for job alerts. Then we’ll be able to notify you when we receive a position that matches your profile.