How to write a job application email

This article is recommended for individuals near the beginning of their careers


After spending years in the recruitment industry, I've come to understand that in today's very competitive job market, securing your dream job demands much more than a mere resume submission.

Whether you're stepping into the professional arena as a recent graduate or you're a seasoned veteran with years of expertise, allow me to share with you some indispensable insights garnered from my extensive tenure in recruitment. These time-tested pointers will help you to draft a job application email that not only captures attention but also leaves a great impression on the minds of those who hold the key to your future career path.


How to write a job application email

How to write a job application email

Subject line matters

The subject line is the first thing recruiters see, so make it count. Be clear and specific about the position you're applying for. Include your name, and any reference numbers if applicable. For example, "Application for Marketing Specialist - John Doe (Ref: #12345)."

Personalise the greeting

Avoid generic greetings like "To Whom It May Concern" whenever possible. Address the email to the hiring manager or the HR representative by name. If you're unsure, a simple online search or a call to the company can help you find the right person to address.

Introduce yourself

Start the email with a brief introduction of yourself and your reason for reaching out. Mention how you came across the job opening or any connection you have to the company. This shows that you've done your research and are genuinely interested in the role.

Highlight your skills & accomplishments

In the body of the email, provide a concise overview of your relevant skills, experience, and achievements. Focus on what makes you a great fit for the position and how your qualifications align with the company's needs. Be specific, but keep it brief and to the point.

Customise your application

Avoid sending a one-size-fits-all email template to multiple companies. Tailor your application to each employer by mentioning their company name, the specific position you're applying for, and any unique aspects of the job that appeal to you.

Showcase enthusiasm

Express your genuine enthusiasm for the opportunity to work with the company. Let them know why you are passionate about the industry or the company's mission. A positive and enthusiastic tone can leave a lasting impression on the recipient.

Professional tone & language

Maintain a professional tone throughout the email. Use proper grammar, and punctuation, and avoid casual language or abbreviations. Proofread the email carefully to avoid any spelling errors or typos.

Attachments & file naming

Attach your resume, cover letter, and any other relevant documents as PDF files. Use clear file names that include your name and the document's purpose (e.g., "John_Doe_Resume.pdf").

Request for action

Close the email by expressing your appreciation for their time and consideration. Politely ask for the opportunity to discuss your application further in an interview. Provide your contact information and indicate your availability for an interview or any additional materials they may require.

Sign-off professionally

Use a professional sign-off, such as "Sincerely" or "Best Regards," followed by your full name.

Follow up

If you haven't heard back after a week or two, consider sending a follow-up email to inquire about the status of your application. However, avoid being pushy or impatient.


Remember, your job application email serves as a direct representation of you as a potential employee.

By following these tips, you can demonstrate your professionalism, enthusiasm, and suitability for the job, increasing your chances of catching the employer's attention.

For more information about writing job application emails, I encourage you to read Indeed's article on the topic.

Good luck with your job search!


Are you looking for a job?

Are you looking for a job?

Now that you understand how to write a job application email, you should take a moment to check our current vacancies page.

At 11 Recruitment, we have a range of white-collar temp and perm jobs available. We're always on the lookout for top talent to place with our clients, so we encourage you to apply for any positions that are of interest.

If none of our current vacancies are right for you, you should register for job alerts. Then we’ll be able to notify you when we receive a position that matches your profile.

Christian Madsen

What are your thoughts?

I'd love to have a conversation with you about this topic - please leave a comment below if you have any thoughts or opinions 🙂

Christian Madsen

Managing Director of 11 Recruitment

{"email":"Email address invalid","url":"Website address invalid","required":"Required field missing"}