Client showcase

How we recruited an AP Clerk

About the client

Our client designs, manufactures and distributes world-leading fire detection and alarm systems for commercial, industrial and multi-residential complexes.

Location - Balcatta, WA
Industry - electronic installations
Size - 100 employees

We applied our three-phase service delivery model for this recruitment drive.

How we recruit talent →

Video job advertisement

Social media algorithms prioritise video content over still images, so we produce video advertisements for all vacancies to enhance our candidate sourcing efforts.

By leveraging this unique and highly effective approach, we aim to connect with the right candidates at the right time.

We share our videos on LinkedIn, and Facebook, posting them 10-20 times based on relevance. Typically, our videos receive over 1,000 views within the first 24 hours.

Job advertisement

We continually refresh, rewrite, and reformat our job advertisements to ensure we receive high-quality applications. Our strategy is proactive, with approximately 20 advertisements posted for each permanent job. These advertisements are shared across:

Job boards - Seek, Adzuna, Glassdoor, Indeed and Jora
Social media - LinkedIn, Facebook and Twitter
11 Recruitment's website

On average, our advertisements receive over 100 applications and significantly outperform the market benchmark for Seek, shown in this graph.

Accounts Payable Clerk

Work with a successful and innovative company in Balcatta
Full-time role with a committed and supportive team
The office has parking available and is close to public transport

ABOUT THE CLIENT

Our client delivers a range of large-scale electrical installations. They are respected as an innovative, responsive and collaborative presence in the industry, and they pride themselves on delivering excellent customer service.

They are now looking for an experience Accounts Payable Clerk for their expanding Balcatta location. The successful candidate will be immersed in a company that focuses on electrical projects, maintenance services, fuel systems, and places a large emphasis on corporate sustainability.

ABOUT THE ROLE

AP duties for this role will include:

Creating new creditors and purchase orders
Checking and processing supplier invoices in line with company procedures
AP data entry and reconciliation
Purchasing stock and office supplies 
Reconciling and processing credit cards
Following up on missing invoices

Other duties for this role will include:

Preparing payroll and input timesheets
Working with the CFO to compile weekly payroll
Invoicing clients 
Producing and sending calibration certificates
Reporting faults
Providing reception relief

ABOUT YOU

The successful candidate will need:

Minimum of 5 years' end-to-end AP and payroll experience
Microsoft Excel, Word and Outlook proficiency
Full availability from May to November
Accurate data entry skills and strong attention to detail 
Excellent verbal and written communication
The unrestricted right to work in Australia

Assessment Matrix design

Our custom-designed, in-house software generates an Assessment Matrix, serving as the blueprint for our recruitment process. This process includes screening, interviews, document verification, skills testing, personality profiling, and reference checks.

The Assessment Matrix marks the stage at which each criterion is addressed, with the most critical criteria being checked multiple times throughout the recruitment process.

Selection criteria	Screen	Interview	Docs.	Profiling	Refs.
Education
Bookkeeping qualification	✓		✓
Experience
Coding and capturing supplier invoices	✓	✓			✓
Supplier / vendor communication	✓	✓			✓
Filing invoices / documentation	✓	✓			✓
Processing weekly EFTPOS payments to creditors	✓	✓			✓
Bank reconciliations	✓	✓			✓
MD Dynamics - Navision	✓	✓			✓
Other
Microsoft Work - intermediate	✓
Microsoft Excel - intermediate	✓
Microsoft PowerPoint - intermediate	✓
Spelling and grammar - excellent	✓
Data entry - excellent	✓				✓
Verify CV vs LinkedIn	✓	✓			✓
West Perth location	✓	✓
Accept expected salary ($50k)	✓	✓			✓
Previous warning of termination?	✓	✓			✓
Will you pass a drug test?	✓	✓			✓
Behaviour
Dominance - 29%		✓		✓
Influence - 45%		✓		✓
Steadiness - 69%		✓		✓
Compliance - 47%		✓		✓
Forms signed
Health / police check			✓
Signed document - tell the truth			✓
Docs verified
Driver’s license	✓		✓
Citizen AU / NZ or PR	✓		✓

DISC profiling

Just like people, jobs have their own behavioral profiles based on duties, environment, and communication. For every job vacancy, we create a profile that allows us to match an applicant's behavior to the specific role.

We utilise the DISC assessment, which examines the following attributes:

Dominance - accomplishing results, the bottom line, confidence
Influence - persuading others, openness, dependability
Steadiness - cooperation, sincerity, dependability
Compliance - quality, accuracy, expertise

DISC profile - Accounts Payable Clerk

AP Clerk

Shortlisted candidates

Candidate A

Candidate B

Candidate C

Behavioural adaptation by candidates to match the job profile:

Candidate A

Candidate B

Candidate C

Results

Our aim is to produce a strong shortlist by sourcing widely. We measure every stage in our recruitment process to ensure we meet this key objective.

Our service comes with an extended 18-month replacement guarantee. This guarantee means our interests are mutually aligned - to recruit high achievers who will excel and stay.

Applications received

Interviewed by 11 Recruitment

Shortlisted

Interviewed by client

Hired