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Recruitment of a Bookkeeper

Permanent recruitment

How we recruited a Bookkeeper for an anti-slip product manufacturer

Our client

Our client is a privately owned Australian manufacturer of high-quality, anti-slip products. They are a market leader, exporting their products to seventy countries around the world.

Location - Bibra Lake, WA
Industry - manufacturing
Size - 10 employees

We applied our three-phase service delivery model for this recruitment drive.

Video job advertisement

Social media algorithms favour videos over still content, so we create video advertisements for all vacancies to help source our candidates.

We take full advantage of this unique and highly effective form of candidate sourcing in order to reach the right candidate at the right time.

We post our videos on Twitter, LinkedIn and Facebook. They are posted on these platforms 10-20 times, based on relevance. Our videos typically receive over 1,000 views within the first 24 hours.

Job advertisement

We constantly refresh, rewrite and reformat our job advertisements to optimise the quality of applications received. Our approach is aggressive - we post around 20 advertisements for every permanent job. Advertisements are posted on:

Job boards - Seek, Adzuna, Glassdoor, Indeed and Jora
Social media - LinkedIn, Facebook and Twitter
11 Recruitment's website

On average, our advertisements receive over 100 applications and perform well above the market benchmark for Seek, shown in this graph

Bookkeeper

Must have single touch payroll knowledge
Proficiency with MYOB is essential
Permanent full time position with free onsite parking

The role

The duties for this role will include:

End-to-end bookkeeping - AP / AR, reconciliation, month and year-end
Processing weekly payroll for 20 staff
Preparing and lodging payroll tax, BAS and superannuation
Issuing group certificates through one touch payroll
Conducing monthly reporting
Drafting employee documents and maintaining personal files
Providing invoicing and distribution assistance to the Freight Logistics Coordinator
Communicating with all stakeholders (both verbal and written)

About you

The successful candidate will need:

Single Touch Payroll knowledge
Solid Bookkeeping experience
MYOB experience
Excellent written and verbal communication skills
The ability to investigate any discrepancies
The ability to meet all statutory / internal deadlines
The unrestricted right to work in Australia
The ability to provide a current National Police Clearance
Accurate data entry and attention to detail 
An understanding of foreign currency

The successful candidate must also be willing to undergo skills testing.

About our client

Our client is a privately owned manufacturer based in Bibra Lake. They are the leading producers of the development and refinement of antislip products. Our client has cemented their reputation in the field of innovation and technology.

Their offices have free onsite parking and are located in a building with warehouse.

They are seeking a candidate for an immediate start.

Assessment Matrix design

Our in-house designed, custom made software generates an Assessment Matrix, which is our blueprint for the recruitment process. Our process consists of screening, interviews, document verification, skills testing, personality profiling and reference checks.

Ticks indicate the point at which each criteria is addressed. More importance criteria are checked multiple times throughout the recruitment process.

Selection criteria	Screen	Interview	Docs.	Skill test	Profiling	Refs.
Education
Bookkeeping qualification	✓		✓
Experience
Strong single touch payroll	✓	✓				✓
End-to-end bookkeeping - AP / AR, reconciliation, EOFY	✓	✓				✓
Payroll for 20 staff	✓	✓				✓
Preparing and lodging payroll tax, BAS and superannuation	✓	✓				✓
Issuing group certificates	✓	✓				✓
Foreign currency understanding	✓	✓				✓
Monthly reporting	✓	✓				✓
Employee document drafting	✓	✓				✓
MYOB reporting	✓	✓				✓
Other
Microsoft Office - advanced	✓			✓		✓
Discrepancy investigation	✓	✓				✓
Meet statutory / internal deadlines	✓	✓				✓
Accurate data entry; attention to detail	✓			✓		✓
Apply technical equipment in production process	✓	✓				✓
Verify LinkedIn vs CV	✓	✓				✓
Accept expected salary ($75k)	✓	✓				✓
Previous warning of termination?	✓	✓				✓
Will you pass a drug test?	✓	✓				✓
Behaviour
Dominance - 60%		✓			✓
Influence - 55%		✓			✓
Steadiness - 27%		✓			✓
Compliance - 51%		✓			✓
Forms signed
Health / police check			✓
Signed document - tell the truth			✓
Docs verified
Driver’s licence	✓		✓
Citizen AU / NZ or PR	✓		✓

DISC profiling

Similar to people, jobs have their own behavioural profile that is based on duties, environment and communication. We create a profile for every job vacancy, enabling us to match an applicant's behaviour against that of a specific role.

We use DISC, which examines the following attributes:

Dominance - accomplishing results, the bottom line, confidence
Influence - persuading others, openness, dependability
Steadiness - cooperation, sincerity, dependability
Compliance - quality, accuracy, expertise

DISC profile - Bookkeeper

A key characteristic for this role is to have a person who is a cooperative team player and is rule oriented, they need to know what to do and when and how to do it. This type of individual would not have the innate urge to take over as leader, but rather would be content to be a member of the team whilst giving credit where credit is due for the contribution of other members of the team.

This type of person is likely to appreciate the support of management and colleagues and prefer to get the job done properly and thoroughly as per the processes. On occasions there may be the need for greater independence and the ability to take a stance and act on their initiative as required by the circumstances.

Shortlisted candidates

Candidate A

Candidate B

Candidate C

Behavioural adaptation by candidates to match the job profile:

Candidate A

Candidate B

Candidate C

Results

Our aim is to produce a strong shortlist by sourcing widely. We measure every stage in our recruitment process to ensure we meet this key objective.

Our service comes with an extended 18-month replacement guarantee. This guarantee means our interests are mutually aligned - to recruit high achievers who will excel and stay.

Video views

1,512

Applications received

204

Interviewed by 11 Recruitment

Shortlisted

Interviewed by client

Hired

Feedback

"Christian and the 11 Recruitment team have assisted me with finding staff several times.

I've worked in personnel before and used personnel companies over many years, but none have matched the integrity, enthusiasm and pride 11 Recruitment take to match the right people to the right job.

One conversation with Christian and you will know what I mean."

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