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Recruitment of an Accounts Payable Clerk

How we recruited an Accounts Payable Clerk for a fire detection and alarm company

Our client

Our client designs, manufactures and distributes world-leading fire detection and alarm systems for commercial, industrial and multi-residential complexes.

  • Location - Balcatta, WA
  • Industry - electronic installations
  • Size - 100 employees

We applied our three-phase service delivery model for this recruitment drive.

AP Clerk - our client

Video job advertisement

Social media algorithms favour videos over still content, so we create video advertisements for all vacancies to help source our candidates.

We take full advantage of this unique and highly effective form of candidate sourcing in order to reach the right candidate at the right time. 

We post our videos on Twitter, LinkedIn and Facebook. They are posted on these platforms 10-20 times, based on relevance. Our videos typically receive over 1,000 views within the first 24 hours.


Job advertisement

We constantly refresh, rewrite and reformat our job advertisements to optimise the quality of applications received. Our approach is aggressive - we post around 20 advertisements for every permanent job. Advertisements are posted on:

  • Job boards - Seek, Adzuna, Glassdoor, Indeed and Jora
  • Social media - LinkedIn, Facebook and Twitter
  • 11 Recruitment's website

On average, our advertisements receive over 100 applications and perform well above the market benchmark for Seek, shown in this graph.

AP Clerk - job advertisement header

Accounts Payable Clerk

  • Work with a successful and innovative company in Balcatta
  • Full-time role with a committed and supportive team
  • The office has parking available and is close to public transport

The role

AP duties for this role will include:

  • Creating new creditors and purchase orders 
  • Checking and processing supplier invoices in line with company procedures 
  • AP data entry and reconciliation
  • Purchasing stock and office supplies  
  • Reconciling and processing credit cards 
  • Following up on missing invoices 

Other duties for this role will include:

  • Preparing payroll and input timesheets 
  • Working with the CFO to compile weekly payroll 
  • Invoicing clients 
  • Producing and sending calibration certificates 
  • Reporting faults
  • Providing reception relief

About you

The successful candidate will need:

  • Minimum of 5 years' end-to-end AP and payroll experience
  • Microsoft Excel, Word and Outlook proficiency 
  • Full availability from May to November
  • Accurate data entry skills and strong attention to detail  
  • Excellent verbal and written communication 
  • The unrestricted right to work in Australia

About our client

Our client delivers a range of large-scale electrical installations. They are respected as an innovative, responsive and collaborative presence in the industry, and they pride themselves on delivering excellent customer service.

They are now looking for an experience Accounts Payable Clerk for their expanding Balcatta location. The successful candidate will be immersed in a company that focuses on electrical projects, maintenance services, fuel systems, and places a large emphasis on corporate sustainability.

AP Clerk - job advertisement footer

Assessment Matrix design

Our in-house designed, custom made software generates an Assessment Matrix, which is our blueprint for the recruitment process. Our process consists of screening, interviews, document verification, skills testing, personality profiling and reference checks.

Ticks indicate the point at which each criteria is addressed. More importance criteria are checked multiple times throughout the recruitment process.

Selection criteria

Screen

Interview

Docs.

Profiling

Refs.

Education






Bookkeeping qualification




Experience






Coding and capturing supplier invoices



Supplier / vendor communication



Filing invoices / documentation



Processing weekly EFTPOS payments to creditors



Bank reconciliations



MD Dynamics - Navision



Other






Microsoft Work - intermediate





Microsoft Excel - intermediate





Microsoft PowerPoint - intermediate





Spelling and grammar - excellent





Data entry - excellent




Verify CV vs LinkedIn



West Perth location




Accept expected salary ($50k)



Previous warning of termination?



Will you pass a drug test?



Behaviour






Dominance - 29%




Influence - 45%




Steadiness - 69%




Compliance - 47%




Forms signed






Health / police check





Signed document - tell the truth





Docs verified






Driver’s license




Citizen AU / NZ or PR




DISC profiling

Similar to people, jobs have their own behavioural profile that is based on duties, environment and communication. We create a profile for every job vacancy, enabling us to match an applicant's behaviour against that of a specific role.

We use DISC, which examines the following attributes:

  • Dominance - accomplishing results, the bottom line, confidence
  • Influence - persuading others, openness, dependability
  • Steadiness - cooperation, sincerity, dependability
  • Compliance - quality, accuracy, expertise

DISC profile - Accounts Payable Clerk

AP Clerk

AP Clerk - DISC job profile

Shortlisted candidates

Candidate A

AP Clerk - DISC candidate profile

Candidate B

AP Clerk - DISC candidate profile

Candidate C

AP Clerk - DISC candidate profile

Behavioural adaptation by candidates to match the job profile:

Candidate A

AP Clerk - DISC candidate adaptation

Candidate B

AP Clerk - DISC candidate adaptation

Candidate C

AP Clerk - DISC candidate adaptation

Results

Our aim is to produce a strong shortlist by sourcing widely. We measure every stage in our recruitment process to ensure we meet this key objective.

Our service comes with an extended 18-month replacement guarantee. This guarantee means our interests are mutually aligned - to recruit high achievers who will excel and stay.

Applications received

89


Interviewed by 11 Recruitment

6


Shortlisted

4


Interviewed by client

3


Hired

1

Feedback

"Highly recommended the team at 11 Recruitment. Every part of my interactions with them has been first class.

Professional and committed, they offer a service unlike others.

Natasha Nel is an outstanding member of staff who offered great support and information when proceeding through the recruitment process. Thank you!"

Looking to recruit?


Christian Madsen | Managing Director

Want to recruit?

Click the button to request your free quote or call me on (08) 9225 6211 if you have any questions.

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